Bookeeper is a modern bookkeeping service designed to keep your business organised, accurate, and confident with its numbers. We manage your day-to-day bookkeeping so you can focus on running your business, while your accountant or BAS agent handles the lodgements.
- Sydney, NSW
- 0451081081
- customer@bookeeper.com.au
- www.bookeeper.com.au
Predictable Bookkeeping Costs with No Surprise Hourly Bills
Running a small business is easier when you know what your bookkeeping is going to cost.
At Bookeeper, we provide fixed-fee bookkeeping for small businesses in Australia, giving you predictable ongoing bookkeeping costs without unexpected hourly bills. You know what services are included and what you’ll pay before the work begins.
Whether you’re a sole trader, a growing business or an established company, we tailor your bookkeeping support to your transaction volume, payroll requirements and day-to-day needs.
Our goal is simple: to keep your books accurate, organised and up to date while giving you more time to focus on running your business.
How Does Fixed Fee Bookkeeping Work?
Traditional bookkeeping is often charged by the hour. That can make it difficult for a small business to predict how much bookkeeping will cost from one month to the next.
Fixed fee bookkeeping works differently.
We first look at your business and the bookkeeping work required. This may include your transaction volume, number of bank accounts, payroll requirements, reporting needs and how frequently your books need to be updated.
We then agree on the scope of work and your fee.
This gives you greater certainty over your bookkeeping expenses and makes it easier to budget for ongoing financial administration.
What Can Be Included in Your Fixed Bookkeeping Fee?
Depending on the bookkeeping package your business needs, services may include:
- Day-to-day transaction recording and categorisation
- Bank and credit card reconciliations
- Accounts payable and receivable support
- Payroll processing and payroll record keeping
- Superannuation tracking
- BAS preparation support
- Regular financial reports
- Xero or cloud bookkeeping support
- General bookkeeping queries and ongoing support
Your exact inclusions should be clearly agreed before your service begins, so you understand what is covered by your fixed fee.
How Much Does Bookkeeping Cost for a Small Business in Australia?
There is no single bookkeeping fee that suits every Australian small business.
A sole trader with one bank account and a relatively small number of monthly transactions will generally require less bookkeeping work than a growing business with employees, payroll, multiple accounts and hundreds of transactions.
That is why we assess the actual bookkeeping requirements of your business before providing a fixed fee.
What Can Be Included in Your Fixed Bookkeeping Fee?
There is no single bookkeeping fee that suits every Australian small business.
A sole trader with one bank account and a relatively small number of monthly transactions will generally require less bookkeeping work than a growing business with employees, payroll, multiple accounts and hundreds of transactions.
That is why we assess the actual bookkeeping requirements of your business before providing a fixed fee.
A business processing hundreds of transactions each month generally requires more work than one processing only a small number.
More accounts usually mean additional reconciliation work.
The number of employees, pay runs and payroll requirements can affect the amount of bookkeeping support required.
Weekly or more frequent bookkeeping can involve a different workload from simpler monthly bookkeeping.
Businesses requiring ongoing supplier bill and customer invoice management may need a broader package.
More detailed or frequent financial reporting may increase the scope of the service.
If your bookkeeping is several months behind or needs correcting, catch-up or clean-up work may be required before regular bookkeeping begins.
Instead of guessing what your bookkeeping should cost, we look at your actual requirements and provide a clear quote based on the agreed scope of work.
Fixed Fee Bookkeeping Packages for Small Businesses
The right bookkeeping package depends on the size and complexity of your business.
Rather than forcing every business into exactly the same package, Bookeeper can tailor ongoing bookkeeping support to the work you actually need.
Essential Bookkeeping
Suitable for sole traders and smaller businesses with relatively straightforward bookkeeping requirements. Support can include transaction recording, bank reconciliation and keeping financial records organised and up to date.
Growing Business Bookkeeping
Designed for businesses with increasing transaction volumes and more regular bookkeeping requirements. Depending on your needs, this can include bank and credit card reconciliation, payroll support, accounts payable and receivable, BAS preparation support and regular reporting.
Custom Bookkeeping Support
For established or more complex businesses, we can assess your requirements and develop a bookkeeping scope around your transaction volume, accounts, payroll and reporting needs.
Need to know what package suits your business? Contact Bookeeper for a fixed-fee bookkeeping quote based on your actual requirements.
Fixed Fee vs Hourly Bookkeeping: What's the Difference?
Both pricing models can be useful depending on the type of bookkeeping work you need.
Fixed Fee Bookkeeping | Hourly Bookkeeping |
Agreed ongoing fee | Charged according to time spent |
More predictable bookkeeping costs | Monthly costs can vary |
Easier to include in a business budget | Suitable when the amount of work is uncertain |
Defined scope of services | Cost depends on hours required |
Well suited to regular ongoing bookkeeping | Can suit occasional or one-off work |
For businesses requiring bookkeeping every month, a fixed fee can provide greater cost certainty.
Hourly bookkeeping may still make sense for certain one-off or irregular tasks.
The important thing is understanding what you’re paying for and what is included before the
Bookkeeping for Different Types of Small Businesses
No two businesses have exactly the same bookkeeping requirements.
Sole Traders
A sole trader may have relatively straightforward requirements such as transaction categorisation, bank reconciliation and keeping records organised.
As the business grows, additional bookkeeping support may become useful.
Businesses with Employees
Once you employ staff, payroll and record keeping add another layer to your financial administration.
Regular bookkeeping can help keep payroll information, transactions and accounts organised throughout the year.
Growing Small Businesses
Growth usually means more customers, suppliers, transactions and financial information to manage.
Regular bookkeeping gives you cleaner records and a clearer picture of what is happening financially as the business becomes more complex.
Established Businesses
Businesses with higher transaction volumes, multiple accounts, payroll and more detailed reporting requirements may benefit from a customised bookkeeping package.
We assess the workload and agree on a service scope that reflects the needs of the business.
What Can Increase Your Bookkeeping Costs?
A fixed fee doesn’t mean every possible piece of bookkeeping work is automatically included.
Additional work may be required when there is:
- Significant catch-up bookkeeping
- Historical transactions that need correcting
- A large increase in monthly transaction volume
- Additional bank or credit card accounts
- More employees or payroll requirements
- Additional entities
- Complex accounts payable or receivable requirements
- Extra reporting or bookkeeping work outside the agreed scope
We believe these situations should be discussed clearly rather than appearing as an unexpected bill.
If your business grows significantly, we can review your bookkeeping requirements and discuss whether your existing package is still appropriate.
Why Accurate Monthly Bookkeeping Matters
Bookkeeping isn’t simply about recording transactions.
Up-to-date financial records can help you understand:
- What money is coming into the business
- Where your money is being spent
- What customers owe you
- What you owe suppliers
- How your cash position is changing
- Whether your records are ready for your accountant or BAS agent
Leaving bookkeeping until the end of the quarter or financial year can make it harder to identify missing transactions, reconciliation issues and inaccurate records.
Regular bookkeeping keeps financial information organised throughout the year.
Why Choose Bookeeper?
We understand that small business owners want reliable bookkeeping without unnecessary complexity.
With Bookeeper, you can expect:
- Clear fixed-fee options based on your requirements
- Regular and reliable bookkeeping
- Accurate and organised financial records
- Straightforward communication
- Easy-to-understand reporting
- Bookkeeping support that can adapt as your business grows
- Cloud bookkeeping support
- A clear scope of work before you get started
Our focus is on building an ongoing bookkeeping relationship rather than simply processing transactions.
Simple Bookkeeping and Clear Communication
Small business owners shouldn’t need to be bookkeeping experts to understand their own financial records.
We aim to keep our process straightforward and explain bookkeeping matters in plain English.
If something doesn’t look right or we need additional information, we communicate with you rather than leaving issues unresolved.
You should know what work we’re doing, what information we need from you and what is included in your bookkeeping service.
Bookkeeping That Works With Your Accountant or BAS Agent
Good bookkeeping also makes it easier for the other financial professionals working with your business.
Keeping transactions properly recorded and accounts reconciled means your accountant or BAS agent can work with cleaner and more organised financial information when required.
Our role is to help maintain accurate bookkeeping records and provide the agreed bookkeeping support throughout the year.
Where work needs to be performed by a registered BAS agent, tax agent or another appropriately qualified professional, it should be handled by the relevant professional.
Get a Fixed Fee Bookkeeping Quote
If you’re tired of unpredictable bookkeeping costs or spending too much time trying to keep your own records organised, talk to Bookeeper about your requirements.
We’ll take the time to understand your business, the amount of bookkeeping work involved and the support you actually need.
You’ll know the agreed scope of work and your bookkeeping fee before your ongoing service begins.
Talk to Bookeeper today about fixed fee bookkeeping for your small business in Australia.
Get a Fixed Fee Bookkeeping Quote
How much does a bookkeeper cost for a small business in Australia?
Bookkeeping costs vary according to the amount and complexity of work required. Transaction volume, number of accounts, payroll, bookkeeping frequency and reporting requirements can all affect the price. Bookeeper assesses your requirements before providing a fixed-fee quote.
What is fixed fee bookkeeping?
Fixed fee bookkeeping means you agree on a fee for a defined scope of bookkeeping services rather than simply being charged according to the number of hours spent on the work.
What is included in a fixed fee bookkeeping package?
Depending on your agreed package, services can include transaction recording, bank reconciliation, payroll support, accounts payable and receivable, BAS preparation support and financial reporting. Your actual inclusions should be confirmed in your service agreement or quote.
Is fixed fee bookkeeping better than hourly bookkeeping?
It depends on your requirements. Fixed fees can be useful for businesses that need regular ongoing bookkeeping and want predictable costs. Hourly pricing can be suitable for certain one-off or irregular jobs.
How do you calculate my bookkeeping fee?
We consider factors such as your monthly transaction volume, number of accounts, payroll requirements, frequency of bookkeeping, reporting requirements and overall complexity before recommending a service scope
Can my bookkeeping package change as my business grows?
Yes. Growing businesses often experience higher transaction volumes, additional employees and more complex bookkeeping requirements. Your service can be reviewed when your business needs change.
Do you provide bookkeeping for sole traders?
Yes. Bookkeeping support can be tailored to sole traders as well as growing and established small businesses.
Can you help if my bookkeeping is behind?
Depending on the condition and volume of your records, catch-up or clean-up bookkeeping may be required before regular ongoing bookkeeping begins. Contact us so we can review what needs to be completed.
Do you work with cloud accounting software?
We provide cloud-based bookkeeping support, including Xero bookkeeping where appropriate to your business requirements.
How do I get a fixed fee bookkeeping quote?
Tell us a little about your business, transaction volume, accounts, payroll and the bookkeeping support you require. We can then assess the scope of work and discuss an appropriate fixed-fee option.